Ala’a Shurrab

Oversees the design and implementation of the program’s monitoring and evaluation system in accordance with USAID regulations and Global Communities’ standards. Specific responsibilities include, but are not limited to, the following:

- Activity Monitoring Evaluation and Learning Plan

Prepare an Activity Monitoring Evaluation and Learning Plan (AMELP): Develop a comprehensive AMELP that includes detailed methodologies for monitoring and evaluation. This plan should outline clear, measurable indicators, data collection methods, and timelines for assessing the program's performance and impact. Ensure alignment with USAID regulations and Global Communities' standards to meet donor and organizational requirements.

- Reporting System Design

Design a Reporting System: Establish a robust reporting system that effectively communicates program performance to decision-makers. This system should provide timely insights into activity progress, highlight areas requiring attention, and support strategic decision-making. It should include dashboards, regular progress reports, and ad-hoc analysis as needed.

- Data Collection Supervision

Supervise Data Collection: Oversee the systematic collection of both quantitative and qualitative data. Ensure that data collection methods are scientifically sound, ethical, and aligned with best practices. Implement and enforce strict data quality standards and procedures to guarantee the accuracy, reliability, and validity of collected data.

- Data Analysis and Reporting

Oversee Data Analysis and Reporting: Lead the analysis of collected data to assess progress against established targets. Identify and highlight emerging trends, patterns, and insights. Prepare clear, concise, and actionable reports that detail findings and conclusions, providing stakeholders with a comprehensive understanding of program achievements and areas for improvement.

- Capacity Building

Strengthen Skills of Staff and Partners: Develop and implement capacity-building initiatives to enhance the monitoring and evaluation skills of staff and program partners. Conduct training sessions, workshops, and continuous support activities. Oversee the M&E activities conducted by sub-grantees, ensuring they adhere to established standards and methodologies.

- DIS System Reporting

Report Progress on the DIS System: Maintain accurate and up-to-date records in the Development Information Solution (DIS) system. Ensure timely and precise reporting of program progress, achievements, and challenges as required by USAID and other stakeholders.

- IT & DIS Officer Management

Manage and Supervise the IT & DIS Officer: Provide leadership and oversight to the IT & DIS Officer. Ensure their activities align with the program’s monitoring and evaluation goals. Support their professional development and ensure they have the resources and guidance needed to effectively manage the program’s IT and data information systems

• Ensure the development, operationalization, quality management and implementation of project MEAL plans, tools and activities in accordance with CRS MEAL requirements, good practices, and donor requirements.

• Effectively manage talent and supervise CP accountability staff. Provide excellent matrix management, technical guidance and capacity building for MEAL staff to meet their job requirements. Provide coaching, strategically tailor individual development plans, contribute to the recruitment process of MEAL staff, and complete performance management for direct reports. Ensure strong team dynamics and support staff wellbeing.

• Provide technical leadership for quality MEAL design, including tools and methods, appropriate to scope, context, and technical requirements of projects.

• Provide technical leadership for analysis of MEAL data, qualitative and quantitative. Ensure quality of data and data management practices informed by periodic data quality assessments. Integrate timely data analysis, reflection and interpretation and use with ongoing project activities.

Enable the project team to regularly and timely reflect on project data throughout the project cycle to inform adaptive management of the project.

• Oversee accountability throughout the Country Program, including implementation of the

Feedback, Complaints and Response Mechanism (FCRM), in alignment with the FCRM Standard Operating Procedure. Proactively identify issues, report them to inform adjustments to plans and implementation schedules. Ensure the management of the

FCRM upholds the agency’s commitment to safeguarding.

• Identify staff capacity needs and technical assistance needs of partner organizations and contribute to capacity strengthening and required interventions to support quality project implementation.

• Ensure Quantitative and Qualitative data collection using MDM monitoring and evaluation tools (Monitool), and archive data in an appropriate and confidential way.

• Support MDM and Local partner medical and mental health teams to implement the necessary tools and follow-up system for data collection and monitoring of activities and project indicators.

• Ensure data compilation and guarantee timely and accurate information

• With the support of the thematic technical managers, verify the accuracy of provided information (number of consultations, morbidity, etc.).

• Monitor the indicators, analysis and interpretation of data, proposition of adjustments if needed.

• Responsible to develop and implement client satisfaction and accountability mechanisms in all projects.

Implement and manage accountability mechanism to beneficiaries’ in line with MDM client satisfaction and accountability frameworks.

Ensure that beneficiary feedback is adequately captured, analyzed, and utilized by the program team.

Participate regularly in monitoring meetings, program review sessions and disseminate program quality report.

• Support the coordination team and the thematic managers in ensuring the quality of the internal technical performance and in developing technical capacity building plans for the team.

• Support the local partner M&E officer and thematic managers in developing and implementing the local partner MEAL plans.

Capacity building of MDM and local partner staff on using MDM monitoring and evaluation tools (Monitool) and data collection and satisfaction methods

- Reporting, follow up and monitoring

• Contribute to the development of timely and high-quality reports for donors in collaboration with Field coordinator, Medical coordinator and local partner’s managers and ensure timely submission of reports to the country coordination team.

• Work closely with the program management of MDM and local partner to adapt all the required data management procedures in order to prepare data for reporting in timely manner.

• Contribute to the regular Program progress reports and tracking progress against key indicators.

• Contribute to the development of timely progress reports against targets set in the proposal/s on quarterly and annual basis.

• Synthesize and analyze data for summary and thematic reports on MEAL findings.

• Generating summaries for analysis when required (graphs, tables, reports) from the databases.

• Contribute to the monthly reporting and ensure contribution from all relevant teams

• Support drafting proposals and reports to donors with the support of the other relevant colleagues (medical and non-medical)

• Work in close collaboration with the thematic managers and coordinators to ensure consistency and quality throughout the report.

• Work in close collaboration with Log and Admin managers to ensure coherence between budget and narrative.

- Technical and Systems Development

• Contribute to the development and updating of the consolidated AME work plan and AME frameworks for all ongoing projects.

• Implement the AME policies and procedures as described in the ACTED AME standard guidelines and make sure that the tools are followed as applicable.

• Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.

• Develop the ToRs and mission plans and carry out assessments, monitoring and evaluations

(baselines, mid-terms, endlines) as reflected in the ToR and mission plan

• Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, keyinformant interviews) and data/information dissemination/utilization plans

• Closely assist and/or supervise data collection activities, manage efficiently large monitoring data sets, including supervising and/or performing data entry

• Perform and/or supervise field staff during monitoring missions and/or needs’ assessments, with transparency, accuracy and timeliness

• Maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED’s 16 global strategic program indicators

• Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation

(charts, tables, histograms, box plots) as necessary in a timely manner

• Measure and report on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects

• Participate in project evaluations, including final evaluations

Provide the needed data to be used in preparation of reports to donors and other stakeholders, or the data to donor proposals and fundraising efforts as required Provide AME related capacity building and awareness to implementing partners and other institutions supported by ACTED as appropriate

Represent ACTED in different forums on AME related issues when required

• Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required

Collect, document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities.

• Contributing to the implementation of the beneficiary Complaints and Response

Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures

• Record and forward all complaints and suggestions received while in the field to the AME Manager

• Build capacity and understanding among ACTED staff, partners and contractors on beneficiary accountability and CRM

• Participate in AME-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of AME

• Developing an M&E system, including designing a framework for the monitoring and evaluation of the MDM project activities and defining methodologies for collecting data that will be used for monitoring the effective implementation of the MDM projects

• Working closely with all MDM teams to ensure timely and accurate collection of data required for regular updating of the relevant Indicators including the ones set out in the Delegation Agreement that will be used to assess the progress of implementation of the MDM projects

• Conducting on a regular basis an internal monitoring and evaluation of results and impact of the projects, and preparing reports that report on implementation progress, including implementation problems, and making recommendations for corrective action

Ensure data collection using MDM monitoring & evaluation tool (MONITOOL) and archive data in an appropriate and confidential way.

Support medical and mental health teams to implement the necessary tools and follow up system for data collection and monitoring of activities and project indicators Ensure data compilation and guarantee timely and accurate information collection • Verify the accuracy of provided information

Monitor the indicators, analysis and interpretation of data.

• Proposition of adjustments if needed.

Under the USAID funded project Gaza 2020: Health Matters with the partnership of a Consortium of Mercy Corps, CARE and Juzoor

Job Requirements:

• Participate in the design of the Project’s Performance Management Plan (PMP)

• Work with M&E Manager to develop M&E workplans for the quarter and each year

• Design program monitoring and evaluation tools in coordination with technical staff related to various intervention areas of the project

• Coordinate with the M&E Manager’s, Technical Advisors’ and Consortium partners’ planned activities for project monitoring.

• Coach M&E Assistant, hired enumerators/assessment teams, and Partner staff in data collection during routine implementation, reviews, and evaluations

Mentor sub-grantees to have high-quality health management information system

• Organizing and undertaking reviews and surveys to provide primary data for ongoing assessment/evaluation

• Oversee and implement all planned M&E activities for the Project.

• Enter and analyze various data collected into the M&E database.

• Enter and update the USAID GeoMIS with project activities, pictures, documents and indicator values

• Enter and update the USAID TraiNet system and populate it with all project trainings.

• Produce survey reports, progress reports and evaluation reports based on data derived from various M&E tools to be reviewed by the M&E manager and technical teams.

• Ensure proper filing of all M&E data and tools including monthly reports, trackers.

• Provide regular update and feedback to the M&E manager & COP on the status of databases.

• Help to plan and prepare material for routine M&E meetings of the M&E focal Points from the Consortium as well as other project meetings (e.g., monthly and annual performance reviews)

• Liaise with staff in other organizations and subgrantees/contractors to facilitate the flow of information.

• Implement local CBFRM procedures as a member of the accountability committee

• Assist in organizing data quality control and verification with various data sources.

• Ensure there is no duplication of data, target groups, and activities implemented within the framework of the program.

• Identify and locate backup documentation for reporting against indicators.

• Conduct and document site visits to various project interventions and partners to monitor and assist partners in data collection process to ensure data quality and produce field visit reports to be shared with technical team members for follow-up action if warranted.

• Undertake all protocols for field monitoring with appropriate local authorities and in line with security protocols.

Under the following funds:

• Mental Health Integration in Primary Health Care Clinics [ EC funded July 2011-June 2013]

• Self Help Self Heal [EC Funded Jan 2013-Dec 2013]

• Early Childhood Development “PCAP” [USAID Nov 2011-Aug 2015]

• Emergency Psychosocial Support for Gaza’s residents after 2014 War [DFID Aug 2014Oct 2014]

Job requirement:

• Ensure that the programs’ teams and partners use the appropriate data collection tools and conduct orientation meetings for them when needed

• Design M&E forms & insure it is used properly in the field

• Manage and supervise the data entry assistant

• Archive & document project files and documents

• Manage the data base and data entry

• Collect and compile relevant data regularly

• Produce IMC and donor reports

• Conduct, manage and analyze focus groups as needed

• Provide technical oversight to partners

• Analyze data and present to stakeholders in an easy to use form (graphs, charts, etc.)

• Convene monthly project team meeting to discuss the previous month’s reporting and data

• Manage Share Point

• Make regular supervisory and M&E capacity building field visits including visit to partner NGOs

• Attend relevant stakeholders and cluster meetings

• Establish of database to capture, monitor and analyze the program data.

• Assist in data entry for survey and program data using SPSS.

• Support the Program Managers in ensuring all data and records are properly archived and distributed.

• Support the Mission Director and Program Manager in the production of reports and official documents.

• Download e-mails sent to the office e-mail address and submit them to the appropriate employee or supervisor.

Create technical reports as needed.

• Maintaining and managing computers

• Managing the wireless network in the office

• Writing technical reports

• Maintaining and managing computers.

• Managing the wireless network in the lab.

• Writing reports that the foundation may need

• Data entry using SPSS

• Giving courses in fundamentals of computer for children and old women.

• Starting from January 2010 I get the position of the Executive Director of the association.