Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Languages
Activities
Other Relevant Courses
Personal Information
Timeline
Volunteer

Doaa Mahmoud Tolba

Cairo,Egypt

Summary

Highly motivated employee with a desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

33
33
years of professional experience
1
1
Certification

Work History

College Counsellor G11&G12 Exams Coordinator

Hayah International Academy
Cairo
09.2019 - Current
  • Collaborated with faculty to support student academic success and development.
  • Generated reports detailing college enrollment trends among graduating classes.
  • Developed resources for students on career exploration and vocational training options.
  • Facilitated communication between students, parents, and educational institutions.
  • Organize and host school and university fairs.
  • Maintained records of student progress and counseling activities for reporting purposes.
  • Support students with preparations for university admissions and scholarships.
  • Administer all university applications, including UCAS, Common App, and other countries' application processes.
  • Meet with parents to advise on academic pathways for students.
  • Write university reference and recommendation letters.
  • Prepare school materials (transcripts and profiles) to be sent to colleges on behalf of students.
  • Organize and administer G11 and G12 exams (scheduling, proctors' distribution).
  • Organized workshops on college admissions and financial aid applications.
  • Guided students through academic planning and college selection processes.
  • Conducted individual counseling sessions to address student concerns and aspirations.
  • Monitored student progress towards degree completion by reviewing transcripts and other documents.
  • Coordinated visits to various colleges and universities with prospective students.
  • Created workshops on topics such as test preparation, essay writing, and interviewing skills, CVs/resumes.
  • Responded promptly to inquiries from current or prospective families and students via email or telephone.
  • Organized college admissions information sessions for parents and students.
  • Participated in regular professional development activities to stay up-to-date on changes in the field of college counseling.

Academic and College Counseling Senior Specialist/IB assistant coordinator

Hayah International Academy
Cairo
06.2012 - 09.2019
  • Provide academic and college counseling for students.
  • Provide informational services for students and parents on international college application choices worldwide.
  • Assist students with college and career planning.
  • Schedule individual counseling sessions with students to help them focus on personal needs and goals.
  • Arrange universities visits through admissions representatives to talk to students.
  • Host workshops with college admissions and financial aid counselors to present general information.
  • Provide administrative assistance to the high school counselor and IBDP Coordinator.
  • Upload student data to the ManageBac and IBIS systems.
  • Invite recent graduates to the school and discuss their college experiences.
  • Order PSAT/NMSQT materials.
  • Set up logistics for the PSAT, arrange for proctors, and rooms administered at school.
  • Prepare and review results for PSAT and SAT with students and how to improve their scores.
  • Prepare and arrange logistics for semester exams and IB final exams, rooms and proctors.
  • Promote and attend college fairs.
  • Prepare school materials (transcripts, recommendations and profiles) to be sent to colleges on behalf of students.

Office Manager

Azmi & Associates Lawyers
11.2010 - 04.2012
  • Provide all administrative service.
  • Arranging and attending Board of Directors & General Assembly meetings and take minutes together with proposing agenda and preparing necessary documents.
  • Plan and manage procurement of all office supplies and stationary.
  • Ensure that filling systems are maintained and up to date.
  • Incoming and outgoing correspondences and faxes and documents flow.
  • Update staff leave schedule.
  • Preparation of company events.
  • Handling travel arrangements and hotels reservations.

Assistant Registrar and Student Counselor

Narmer Private Language Schools
09.1999 - 10.2009
  • Distribute grade forms to all teachers and follow up with teachers to ensure that filled out forms are submitted on the specified due date.
  • Data entry of the filled out forms in order to produce the quarterly students grade reports.
  • Supervise the distribution of students grade reports to all students through different mechanisms including courier, hand deliver…etc.
  • Support developing and disseminating the Master Schedule including Teachers' Schedules.
  • Prepare and generate reports such as official transcripts.
  • Participate in planning and executing School activities such as sports day, graduation parties, and other gatherings.
  • Work with all divisions across the school as a liaison between Parents and head of divisions in any students related matters.

Executive Secretary to the General Manager

Hurghada Marriott Resort
08.1996 - 10.1997
  • Provide all secretarial and logistics support to the general manager.
  • Coordinate with all hotel divisions to plan and execute one day trip to guests and groups. This includes prepare trip schedule, arrange for wake up calls, pick up and drop…etc.
  • Liaison with travel agencies to confirm reservations and solve any problems.

Executive Secretary to the Marketing Manager

Fine Foods - Unilever
06.1992 - 08.1995
  • Schedule meetings and arrange conference rooms.
  • Alert manager about cancelations or new meetings.
  • Manage travel and schedule.
  • Arrange for outgoing mail and packages to be picked up.
  • Maintain hard copy and electronic filing system.
  • Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Education

Bachelor of Arts - Major Sociology

Alexandria University
06.1996

Skills

  • Attention to detail
  • Adaptability and flexibility
  • Calm under pressure
  • Microsoft Office proficiency
  • Deadline management
  • Team collaboration
  • Curiosity and learning
  • Resilience and positivity
  • Problem-solving skills
  • Remote work capability
  • Verbal and written communication
  • Task prioritization and deadlines
  • Student relationship management
  • Discretion and confidentiality

Certification

On going EMBA, Cardiff UK

Accomplishments

  • Diploma in Leadership and Management - Notting Hill College
  • Certificate in topics related to college counseling, College Board
  • Accredited Counselor - THE Counsellor Accreditation Programme
  • IB Global University Admissions Conference
  • Global Counselor Academy - IE University

Languages

Arabic
English
French

Activities

  • Exercising
  • Reading

Other Relevant Courses

  • Business Administration Course
  • Advertising Course, 1994
  • Research System Development, 1995
  • Early Reading Workshop, 2004
  • Child Development and Guidance, 2006

Personal Information

  • Date of Birth: 02/19/75
  • Gender: Female
  • Nationality: Egyptian

Timeline

College Counsellor G11&G12 Exams Coordinator

Hayah International Academy
09.2019 - Current

Academic and College Counseling Senior Specialist/IB assistant coordinator

Hayah International Academy
06.2012 - 09.2019

Office Manager

Azmi & Associates Lawyers
11.2010 - 04.2012

Assistant Registrar and Student Counselor

Narmer Private Language Schools
09.1999 - 10.2009

Executive Secretary to the General Manager

Hurghada Marriott Resort
08.1996 - 10.1997

Executive Secretary to the Marketing Manager

Fine Foods - Unilever
06.1992 - 08.1995

Bachelor of Arts - Major Sociology

Alexandria University

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Doaa Mahmoud Tolba