FATMA EL ZAHRAA AMIR HAMAD
Corporate Services- Tendering & Contracts Officer
Cairo
Summary
Strategic and results-driven professional with a passion for project management, eager to contribute skills to help organizations achieve objectives. Possessing strong problem-solving and critical thinking abilities, well-versed in industry-specific regulations and compliance requirements. Excellent written communication skills, articulate and able to effectively convey complex ideas. Top-notch Contract Administrator with extensive experience in contract management and negotiations, along with a solid understanding of legal concepts and contract law. Collaborative by nature, dedicated to delivering outstanding customer service. Currently seeking a full-time position with a dynamic institution in the Commercial and Financial Services industry, to build upon background education and skills while fostering professional and personal growth.
Overview
18
18
years of professional experience
4013
4013
years of post-secondary education
2
2
Languages
Work History
Tendering & Contracts Officer
Commercial International Bank-CIB
01.2022 - Current
- Obtain a successful tender process & award to the vendor with the best price, quality & the highest technical evaluation in a coordinated and efficient way according to the agreed time
- Ensure implementation of Tendering policy throughout the tendering process cycle to obtain highest quality and best prices
- Ensure that the members of the committee understand tasks and deliverables, and secure the teams commitment to meet the deadlines
- Anticipate changes in the market and/or time plan elements, and proactively implement solutions to meet the departments' commitments with no impact to schedule
- Communicate with management on any significant factors that could affect business, utility cost, the financial impact or the time plan
- Facilitate team meetings, prepare supporting documentation, conduct market research, and develop market analysis
- Track the in and outs of all the letters of guarantee -through tracking system and insure that the Bid Bond's log is up to date
Executive Assistant to Corporate Services & Premises Projects Executive Director
Commercial International Bank-CIB
01.2019 - 01.2022
- Manage and screen of Executive Director's incoming and outgoing mails and emails, to filter and identify those requiring priority attention; Redirecting requests as appropriate to manage conflicts and optimize time
- Assist in producing documents, briefing papers, reports and presentations; summarizing as appropriate
- Ensure documents are formatted and edited with proof read
- Stand in for the Executive Director and delegate work to others in his absence
- Revise all invoices and Memorandums before presenting it to the Group Head
- Follow up on all on-going projects and keep Group Head with the latest updates
- Organize, attend Executive Director meetings, and ensure proper preparation of meeting documentation prior to meetings; and present follow-up reports
- Record key decisions / actions of meeting and responsible for following up on decisions, assignments, deadlines and deliverables agreed upon with respective owners
- Provide confidential administrative support for the division and ensure all correspondence and communication is well managed and responded to in a timely and complete manner
- Manage all HR related issue (New Hires, SMART objectives, Appraisals, promotions, Job Descriptions, Organization charts)
- Coordinate with the Division / Group Head to enhance the department performance and improve results
- Make sure that all target dates are met
- Write executive reports, presentations and letters
- Ensure filing systems are maintained and up to date
- Ensure personnel files are up to date and secured
- Act as focal point among the Group's various departments and sections in order to coordinate and synchronize workflow, delegate responsibilities as per the Group Head's instructions
- Act as Focal point between different committees and the group teams
- Maintain all relevant committee files, including minutes, supporting documents, correspondence, and other types of communication
- Function as a backup for other Executive Office team and support other teaming activities as directed and carry out other duties as assigned
Business Support Officer
Commercial International Bank-CIB
01.2016 - 01.2019
- Manage all the follow-ups
- Manage all HR related issue (New Hires, SMART objectives, Appraisals, promotions, Job Descriptions, Organization charts)
- Prepare presentations for COO monthly meetings
- Provide confidential administrative support for the division and ensure all correspondence and communication is well managed and responded to in a timely and complete fashion
- Assist in the implementation of strategies for efficient divisional best results
- Prepares the necessary data needed for measuring business performance and plan for enhancement
- Provide expert, helpful, relevant and timely advice and guidance to managers on matters relating to the services
- Coordinate with the Division / Group Head to enhance the department performance and improve results
- Follow up on all on-going projects and keep Group Head with the latest updates
- Schedule departmental meetings
Purchasing Specialist
Commercial International Bank-CIB
01.2010 - 01.2016
- Receive and prepare required documentation for received approved purchase requests from all branches, headquarters and the main warehouse to have accurate documentation for future reference
- Prepare purchase orders documentations for approval as per the purchasing policy of the bank and maintain purchasing records with respective approvals for ease of reference and accurate documentation
- Follow up on the deliveries with samples approvals (if any) to ensure delivered quantities conformity versus delivered quality to maintain bank's quality standards
Office Manager
Commercial International Bank-CIB
01.2009 - 01.2010
- Review all the departmental reports
- Assign and monitor clerical and secretarial functions
- Ensure filing systems are maintained and up to date
- Ensure personnel files are up to date and secured
- Keep management informed by reviewing and analyzing special reports and summarizing information
Secretary
Commercial International Bank-CIB
01.2007 - 01.2009
- In charge of the filing system
- Assist in tenders and negotiations
- Responds to all inquiries
- Translates business text from (Arabic/English - English/Arabic)
- Do the necessary follow ups
- Setup and coordinate meetings
- Track the in and outs of all the letters of guarantee
- Receive all the invoices and hand it to the person in charge
- Settle custodies
- Assist in buying the New Year gifts
- Prepare the department's monthly report
- In charge of archiving all the dept
- Files
Senior Secretary
The American university in Cairo, AUC
12.2006 - 03.2007
- Assist in organizing high school tours within AUC departments
- Assist in the preparation of field trips
- Prepare departmental meetings
- Translation of documents (English/Arabic - Arabic/English)
- Assist in revising, editing and typing the presentations displayed in different meetings
- In charge of the filing system
- Respond to inquiries received by the office
Education
Bachelor of Arts - English department, Translation section
Public Relations Training -
Meetings and Negotiations Workshop - undefined
Diploma in Procurement and Supply Operations - undefined
Skills
Microsoft Office (Outlook, Word, PowerPoint, Excel, Visio)
Internet and AI research
Procurement processes
Legal compliance
Cost control
Pricing strategies
Contract reviews and edits
Presentations
Professional relationship building
Procurement management
Interpersonal and written communication
Personal Information
- Date of Birth: 05/21/85
- Nationality: Egyptian
Additional Information
· Ability to work under pressure.
· Mature, credible, reliable, tolerant, and determined to meet with set deadlines.
· Punctual and presentable, and looking for new experience.
· Cooperative and supportive, accepts responsibilities.
· Results-oriented with a positive outlook.
· A clear focus on high quality and business outcomes.
· Ability to get things done through influencing at all levels.
· Able to work extended hours on occasions when required.
Timeline
Tendering & Contracts Officer - Commercial International Bank-CIB
01.2022 - Current
Executive Assistant to Corporate Services & Premises Projects Executive Director - Commercial International Bank-CIB
01.2019 - 01.2022
Business Support Officer - Commercial International Bank-CIB
01.2016 - 01.2019
Purchasing Specialist - Commercial International Bank-CIB
01.2010 - 01.2016
Office Manager - Commercial International Bank-CIB
01.2009 - 01.2010
Secretary - Commercial International Bank-CIB
01.2007 - 01.2009
Senior Secretary - The American university in Cairo, AUC
12.2006 - 03.2007
British Council - Meetings and Negotiations Workshop,
CIPS - Diploma in Procurement and Supply Operations,
Helwan university - Bachelor of Arts, English department, Translation section
American University in Cairo - Public Relations Training,