Jacqueline Wadie

• Prepare and manage contracts for various projects within the company.
• Coordinate the tendering process by sending out tender invitations to targeted vendors.
• Review and evaluate technical and commercial offers received from vendors in collaboration with the committee.
• Ensure compliance with company policies, procedures, and legal requirements throughout the contracting process.
• Negotiate contract terms and conditions to achieve favorable outcomes for the company.
• Maintain accurate and detailed contract documentation for future reference and auditing purposes.
• Collaborate with internal stakeholders to clarify contract requirements and resolve any discrepancies.
• Monitor contract performance and vendor deliverables to ensure adherence to agreed-upon terms.
• Provide timely and professional communication to vendors regarding contract statuses and changes.
• Oversaw contracts for over [Number] different departments using both manual and automated strategies

HR Executive responsibilities, which included the following:

• Oversee daily operations of facility engineering and projects department office with over 15 years of experience in office management.
• Act as a key point of contact for all administrative tasks, utilizing expertise in managing HR functions, particularly for Expatriates in the department.
• Assisting Expats in settling in and providing support throughout their assignment duration.
• Coordinate completing essential documentation for Expatriates, including appointment letters, work permits with EGPC, desert passes, driving licenses, company IDs, and SIM cards.
• Manage preparation of timesheets, and expenses, and ensure timely processing and transfer of salaries for Expatriates.
• Monitor and track vacation schedules of Expatriates, ensuring compliance with company policies and regulations.
• Collaborate with internal teams to streamline administrative processes and enhance operational efficiency within the department.
• Maintain confidential HR records and files, ensuring data accuracy and compliance with privacy regulations.
• Facilitate communication and coordination between Expatriates and relevant departments for seamless integration and support.
• Demonstrate exceptional organizational skills and attention to detail in handling a diverse range of administrative responsibilities.
• Office manager Responsibilities, which included the following:
• Drafting and composing letters, memos, and other written communications on behalf of management
• Assisting the Managers and Engineers in multiple projects simultaneously while ensuring that deadlines are met
• Coordinating with other engineering companies to set up meetings, prepare presentations, and arrange travel arrangements
• Coordinating with outside vendors or suppliers to order materials for projects
• Maintaining databases or spreadsheets of important project data such as budgets, timelines, and milestones
• Providing administrative support to top executives by coordinating meetings, answering phones, and scheduling appointments
• Drafting reports summarizing project results for managers' review
• Tracking progress on projects and communicating with team members about issues that arise
• Manage executive calendars, strategically coordinating meetings, appointments, events, and travel arrangements
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records