Karim Elwan

•Manage and control all project documentation throughout the project lifecycle in accordance with approved document control procedures, project requirements, and company standards.
•Establish and maintain an effective document control system, ensuring accurate registration, classification, tracking, distribution, and archiving of all project documents.
•Manage incoming and outgoing transmittals, technical submittals, drawings, specifications, RFIs, method statements, material submittals, inspection requests, reports, correspondence, and other project records.
•Coordinate document flow between the Project Management Team, consultants, contractors, subcontractors, suppliers, and other project stakeholders.
•Review documents for completeness, correct revision, document numbering, approval status, and distribution before issuing or uploading them to the project document management system.
•Maintain comprehensive document registers, drawing registers, submittal logs, RFI logs, transmittal logs, and other project trackers, ensuring they are continuously updated.
•Monitor document review and approval cycles and follow up with responsible parties to ensure timely responses and minimize delays.
•Control document revisions and ensure that the latest approved versions are available to authorized project personnel.
•Administer the project Document Management System (DMS/EDMS), ensuring proper folder structures, access permissions, metadata, workflows, and document retention.
•Coordinate the submission, review, approval, and distribution of construction technical documents & drawings.
•Support the Project Manager and Project Controls team by providing accurate and timely documentation, reports, registers, and project records.
Projects:
•Renovation of Safir Waterfalls Resort – Sharm El Sheikh
Developer: Arab International Company for Hotels and Tourism
Project Management: HRS
Consultant : Designers Consultants & Associates
Contractor: Al Masreya Contracting & Trading

• Responsible for Implementation of structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.
• Ensure document types are controlled as per established procedures and instructions.
• Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.
• Operate within the electronic document management system (e-DMS) – ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.
• Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.
• Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.
• Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.
• Ensure that controlled copies of the latest approved documents and drawings are distributed to the appropriate staff, subcontractors, and suppliers as applicable.
• Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.
• Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.
• Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT & SYS.
• Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.
• Conduct training as required and provide coaching for document controllers and project staff, to ensure that the document control processes are fully understood within the project
• Projects:
• Cairo Metro Line 1 Modernization
• Developer: National Authority of Tunnels
• Consultant : SYSTRA – ACE– SABBOUR
• Contractor: Hitachi Rail – Colas Rail – Orascom Construction

• Works within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, transmitted, filed and registered for optimized tracking and retrieval (Aconex).
• Process the project documents (hard and digital copies) in accordance with the approved procedures.
• Ensuring that pre-established document control requirements (document layout and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Expediting the creation, review, signature approval, and release of internally produced documents.
• Producing logs, transmittals, and other reports as required.
• Assisting users in capturing and locating electronic information.
• Verifying retention requirements; arranging hard copies filing and long-term storage or disposal documents at the time of closeout.
• Ensuring that all parties adhere to the project management plan, document numbering conventions and workflow templates processes within the EDMS (Aconex).
• Ensuring that appropriate resources are provided for the management of documents and records.
• Ensuring information, training and instruction is provided on the document and records management system.
• Managing the document control and records management process
• Checking the quality of documents
• Ensuring documents are developed using correct styles and format.
• Maintaining the document register.
• Maintaining all the incoming and outgoing records
• Ensuring that only approved current versions of documents are available for use.
• Archiving of all obsolete documents and records.
• Internal Auditing as Per Document Management Plan.
• Projects:
• ZED East Project:
• Developer: Ora Developers Egypt for Real Estate Investment
• Project Management: JLL
• Consultant: ACE – Arab Consulting Engineers Moharram Bakhoum
• Contractor: Orascom Construction – Gama Construction – Concrete Plus – Redcon Construction – Gama Infrastructure –

• Successfully register all documents on Oracle Aconex data base to allow all procedure to pass through creating a project configuration based on document numbering needs and filling system.
• Create forms and templates for all types of documents & and making process chart for each document for all holding company projects.
• Follow up the status (Target & Remaining & Actual) of shop drawings and Material Submittal as per the Project Material List & Shop Drawings List (E1 & E2) Logs and timing as per Planned Submission Date in Time Schedule.
• Create logs for each item of Site scope of work (Shop Drawings, RFI, Change Proposal, Letters, Test Report, Daily Report, Start New Activity, MAR, MIR & IR).
• Manage the coordinating of the activities related to document control, including auditing and distribution of controlled documents.
• Encourage teamwork to develop and maintain an effective team environment.
• Make training for all Holding Companies Project Staff to Improve the Document controller skills and Job Quality.
• Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.
• Track the pending documents through weekly and monthly progress reports - (Dashboard).
• Make Shop Drawings Guide List for the last revision of all drawings.
• Projects:
• City Gate Project:
• Developer: Al Dyar Al Qattaria
• Project Management: Turner
• Consultant: RMC–Rafaat Miller Consulting
• Contractor: ACC–Arabian Construction Company
• Cairo Festival City– Business Park C Project
• Developer: Al Futtaim
• Project Management: HGP–Hosny Pacer Group
• Consultant: RMC–Rafaat Miller Consulting
• Contractor: Hassan Allam
• Mivida–Office Park Project
• Developer: Emaar Misr
• Project Management: Turner
• Consultant: RMC–Rafaat Miller Consulting
• Contractor: Al Shafar

• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Prepare site documents and follow up of all the site needs.
• Prepare site documents and follow up of all the site needs.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Sheraton Complex Project

• Ensuring that client documentations are complete and accurate.
• Ensure monthly reports compared to targets.
• Ensure medical report and follow up with all related parts.
• Entry of documents, records and applications.
• Quality of applications Ensure 100% accuracy.
• Ensure adherence to the process in order to reduce the number of reprocesses.