Mahmoud Mostafa

Accounts Payable

*Recording supplier invoices in the SAP system.

*Issuing checks and processing payments for suppliers.

* Responsible for regularly reviewing and reconciling supplier account statements to ensure accuracy and resolve any discrepancies in a timely manner.

* Conducting detailed analysis of supplier ledger balances to ensure accuracy and identify any irregularities.

Treasury Accounts and Payment Vouchers

* Full responsibility for reviewing and recording petty cash advances for branches, ensuring the accuracy of transactions and proper documentation in accordance with established financial policies.

* Responsible for continuously monitoring petty cash advances to ensure proper usage and timely reconciliation.

Responsible for analyzing expenses of various branches and comparing them across different time periods to identify trends, detect discrepancies or overruns, and suggest opportunities for performance improvement and cost reduction. This analysis supports informed financial decision-making and enhances spending efficiency at each branch.

Tax Accounts

First: Value-Added Tax (VAT) : The monthly VAT return is prepared through the following steps:

Step One: Review the amounts recorded in the VAT account on the SAP system and cross-check them against issued and received invoices to ensure accuracy and consistency with actual transactions.

Step Two:Review the VAT amounts applied to purchases, ensuring they are correctly recorded in the accounting system and match the tax invoices received from suppliers.

Step Three:Review the VAT amounts applied to sales, ensuring that all issued invoices to customers include the correct tax and that the values are accurately recorded in the accounting system.

Step Four: Calculate the net VAT payable for the period by deducting input VAT (on purchases) from output VAT (on sales), to determine the final amount due or refundable.

Step Five: A bank transfer is made for the amount of VAT due to the Tax Authority account, in accordance with the specified deadlines to ensure compliance and avoid penalties.

Second: Withholding Tax
Withholding tax is deducted directly from payments due to suppliers or service providers and remitted to the tax authority on their behalf. The process involves the following steps:

Step One:Review invoices subject to withholding tax and verify the correct percentage based on the type of service or supply.

Step Two:Record the withheld tax amount in the accounting system and link it to the relevant supplier or service provider invoice.

Step Three:Prepare the withholding tax form (e.g., Form 41) and update it monthly or quarterly as required by the tax authority.

Step Four:Make a bank transfer for the withheld tax amount within the legal deadline to the tax authority.

Step Five:Submit the form after approval and retain a copy as part of the official accounting records.

Customers

Responsible for monitoring customer receivables and ensuring efficient and timely collection processes. The role includes regularly reviewing customer balances and account statements to ensure data accuracy, identifying discrepancies or financial issues, and promptly resolving them to maintain cash flow continuity and enhance customer relationships.

Inventory Accounts

• Prepare, record, and post inventory documents for the annual stocktaking, as well as any additional inventories conducted by senior management orders throughout the year.
• Perform inventory adjustments resulting from discrepancies between physical counts and system records, including both overages and shortages.
• Analyze discrepancy causes, accurately update warehouse records, and coordinate with relevant teams to ensure data consistency and inventory integrity.
• Monitor daily stock movements such as receiving, issuing, and transferring goods between branches.
• Collaborate with procurement and finance departments to ensure the accuracy of financial and inventory data.

Quality Management

• Implement the Quality Management System according to ISO 9001 standards and ensure all branches comply with these standards.
• Develop and continuously improve quality policies and procedures in line with ISO 9001 requirements.
• Conduct regular internal audits to verify the application of quality standards across all branches.
• Coordinate training and awareness programs to ensure employees understand and effectively implement quality requirements.
• Prepare periodic quality status reports and present them to senior management with improvement recommendations.
• Monitor and analyze customer complaints to implement appropriate corrective and preventive actions.
• Collaborate with different teams to ensure operational processes align with quality standards and customer satisfaction is achieved.

Treasury Accountant ( Dollar )

. Record and monitor all cash transactions in US dollars within the treasury system.

. Manage foreign currency balances and ensure accuracy of financial records related to USD.

. Coordinate with banks for currency exchanges and perform banking operations in US dollars.

. Prepare periodic reports on USD cash flow and analyze discrepancies or irregularities.

. Ensure compliance with treasury policies and procedures related to foreign currency.

. Support USD collections and payments, ensuring accurate and timely execution.

. Collaborate with finance and administrative teams to ensure data accuracy and review relevant accounts.