Manileen Berza
Admin/Operations Executive
Cairo,Egypt
Summary
Driven and resourceful administrative / operations executive with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
Work History
Virtual Executive Assistant (Seasonal)
Tender Operations Department - Oumar Ndiongue / Orascom Construction
Cairo, Cairo Governorate
10.2021 - Current
- Assist in the preparation and submission of tender documents
- Gather and organize necessary documentation and information for submission of tenders
- Manage calendars, scheduling meetings, and coordinating appointments
- Handle correspondence, including emails and phone calls, related to tender submissions
- Prepare reports and presentations
- Organize and maintain electronic files and records related to tenders.
Sales Admin Manager
GSL Professional L.L.C., Dubai, U.A.E.
11.2013 - 07.2019
- Manage the entire sales administration process of the company from receiving initial inquiries, preparing quotations, negotiations and follow-up project proposal
- Processing purchase orders and ensures successful delivery of the materials and support on after-sales service
- Coordinate with the Purchase Manager for the on-time order and delivery of the materials from the Foreign/Local suppliers such as Harman International, L-Acoustics, Tascam and others
- Attend client meetings on occasion along with the Sales Managers
- Maintain the company's project database for the entire Middle East clients
- Involve in monthly sales forecast and develop strategies to boost the sales
- Coordinate with the Accounts Team for the clients' payment follow-up
- Update and coordinate with the foreign suppliers for some high-end projects requirements
- Manage the sales administration team including the Sales and Purchasing Coordinators, Sales and Accounts Coordinators.
HR/ADMIN Manager | Corporate Secretary
Renaissance Training Center, Inc., Philippines
03.2012 - 01.2013
- Plan, develop and implement strategy for HR management and development (including recruitment and selection policy/practices, discipline, grievance, counseling, pay and conditions, contracts, training and development, succession planning, moral and motivation, culture and attitude development, performance appraisal and quality management issues)
Personal Assistant to the Group Legal Director
Anker Management L.L.C., Dubai, U.A.E.
12.2010 - 01.2011
- Mainly focus on administrative support to the Group Legal Director such as attending board meetings and preparing minutes of the meeting
- Maintain legal documents of the group including the Group employees' records, such as visas and insurances
- Coordinating with the PRO in processing the employees' visa and preparing all the requirements
- Coordinating with the insurance companies for the employees' health insurance, Company assets' insurance and the Director's assets insurance
- Drafting memoranda, circulars for the executive management
- Making travel arrangements, hotel bookings.
Office Manager
C&C Construct & Coat L.L.C., Dubai, U.A.E.
03.2008 - 12.2010
- Overall in-charge of the Company's operation including managing the Director's calendar, Engineers' daily schedules along with the laborers' site assignment, organize office functions, perform basic accounting reconciliations and petty cash management
- Assist in processing the employees' visas, records and salary processing through WPS
- Assist the Managing Partner in the preparation of tender documents and specifications and all related documents for the tendering stage
- Receives and meticulously checks all submittals (tender materials, shop drawings, proposals) from contractors for the completeness of submission prior to dissemination to concerned engineers.
Education
B. S. Computer Science -
Adamson University
Manila, Philippines 06.2003 - 06.2006
B. S. Computer Science -
Mapua Institute of Technology
Manila, Philippines 06.2001 - 12.2002
Post Graduate Diploma - Business Management
Kingston International College
Singapore 06.2023 - 01.2024
Skills
Excellent administrative management skills
Excellent communication skills
Strong office management skills
Proficient in Windows environment
Experience in SAP software
Languages
Tagalog
Proficient
C2
English
Proficient
C2
French
Intermediate
B1
Arabic
Elementary
A2
Projects
Dubai Parks & Resorts Dubai Arena Etihad Museum Arabian Radio Network Dubai Quincy Jones Bar The One Furniture Stores Al Habtoor City Sharjah Wedding Halls Ferrari World Blue Water Hotel Hyatt Regency Healthcare City Warner Bros., etc. Lusail Stadium Qatar Al Thumama Stadium Qatar
Training
- Virtual Assistant Business Diploma, Centre of Excellence - UK (Online), 05/2021
- Strategy and Operations Course, International Business Management Institute - Berlin Germany, 02/2021
- Marketing and Communications, International Business Management Institute - Berlin Germany, 06/2019
- French Language Course A2-B1, Level Course Institut Francais d'Egypte au Caire, 06/2019, 11/2023
Awards
Employee of the Year - 2018, GSL Professional L.L.C.
Timeline
Post Graduate Diploma - Business Management
Kingston International College
06.2023 - 01.2024
Virtual Executive Assistant (Seasonal)
Tender Operations Department - Oumar Ndiongue / Orascom Construction
10.2021 - Current
Sales Admin Manager
GSL Professional L.L.C., Dubai, U.A.E.
11.2013 - 07.2019
HR/ADMIN Manager | Corporate Secretary
Renaissance Training Center, Inc., Philippines
03.2012 - 01.2013
Personal Assistant to the Group Legal Director
Anker Management L.L.C., Dubai, U.A.E.
12.2010 - 01.2011
Office Manager
C&C Construct & Coat L.L.C., Dubai, U.A.E.
03.2008 - 12.2010
B. S. Computer Science -
Adamson University
06.2003 - 06.2006
B. S. Computer Science -
Mapua Institute of Technology
06.2001 - 12.2002
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