Matthew Pilot Valery

• Administrative Support:
  Assist program managers and teams with scheduling, documentation, meeting coordination, and day-to-day administrative tasks.
• Data Collection & Reporting:
  Gather, organize, and maintain program data; prepare regular reports and updates for internal and external stakeholders.
• Communication:
  Liaise with partners, beneficiaries, and other departments; draft correspondence, emails, and support communication efforts.
• Event & Logistics Coordination:
  Help plan and organize workshops, meetings, and field visits; handle logistics such as venue booking, travel, and materials preparation.
• Documentation & Filing:
  Maintain organized files (digital and physical) for all program-related documents including reports, contracts, and communication.
• Monitoring & Evaluation Support:
  Assist in tracking program outputs and outcomes, collecting feedback, and supporting evaluations and surveys.
• Procurement & Inventory Support:
  Assist with procurement requests, tracking inventories, and ensuring supplies and resources are available for program activities.
• Financial & Budget Tracking:
  Support budget tracking by maintaining expense records, verifying receipts, and preparing simple financial summaries.
• Support Field Activities:
  Coordinate and support field-based staff or activities, including logistics, outreach, and reporting from field visits.
• Team Collaboration:
  Work closely with various departments (e.g., finance, HR, communications) to ensure smooth program implementation.

Crisis Assessment & Rapid Response:
Quickly assess emergency situations (e.g., natural disasters, health outbreaks, conflict) and coordinate immediate response actions.

Safety & Security Monitoring:
Ensure safety protocols are followed in emergency zones and report any security incidents or risks to the management team.

• Receive and screen clients at entry point.
• Manage appointments and respond to emergencies at Esaaf center.