Maya Alsheikh
Cairo
Summary
An organized administrative professional with over 14 years of experience in procurement, facilities management, budgeting, travel management, events management, and assets management. Proven ability to undertake complex assignments, meet tight deadlines, and deliver superior performance. Strong managerial mindset with hands-on experience in United Nations emergencies.
Overview
2025
2025
years of professional experience
3
3
years of post-secondary education
3
3
Certifications
2
2
Languages
Work History
Management Services Officer CST
World Food Programme
11.2024 - Current
- Provide strategic support and consultancy for administrative and procurement functions in Libya and Tunis
- Coordinate between country offices to streamline operations and enhance efficiency in service delivery
- Develop and implement policies to optimize resource allocation and operational effectiveness
- Facilitate training sessions for local staff on procurement and administrative best practices
- Collaborate with stakeholders to identify needs and tailor services to meet specific country office requirements
- Improved department efficiency by streamlining and implementing policies and processes.
Administration/Procurement
World Food Programme
09.2009 - 10.2024
- Facilitated procurement programs, including issuing tenders, evaluating offers, and negotiating contracts
- Monitored contract performance and vendor compliance, addressing issues and implementing corrective actions
- Compiled data and prepared reports on procurement activities, ensuring compliance with rules and regulations
- Trained WFP staff on procurement processes and stayed updated on relevant regulations and best practices
- Served on the UN Agencies Business Operational Strategy (BOS), contributing to strategic planning and implementation
- Collaborated with other UN agencies for procurement collaboration to achieve cost savings and operational efficiencies
- Managed Long-Term Agreements for non-food items, including stationery, PPEs, furniture, and vehicle maintenance
- Evaluated vendor proposals, scrutinizing contract terms, pricing, and service level agreements
- Skilled at working independently and collaboratively in a team environment.
- Excellent communication skills, both verbal and written.
- Self-motivated, with a strong sense of personal responsibility.
- Worked well in a team setting, providing support and guidance.
Budgeting
World Food Programme
- Supported the administration and delivery of programs, ensuring successful implementation of IPSAS
- Monitored budget expenditures, identified variances, and conducted periodic reviews of financial processes
- Prepared financial reports, including budget proposals, financial statements, and expenditure reports
- Collaborated with stakeholders to ensure compliance with financial regulations
- Provided guidance and support to program teams in financial and budgetary matters
- Planned for future expenditures to assist in decision-making and implementation with cost efficiency
- Supported budgeting process with detailed variance analysis and forecasting, ensuring efficient resource allocation.
- Oversaw financial management of the collision center, including budgeting, forecasting, and expense tracking.
Travel Management
World Food Programme
- Coordinated and managed travel arrangements from A-Z for WFP staff and WFP partners, including flights, accommodation, transportation, and visas
- Provided training and guidance on travel-related matters
- Liaised with travel agencies, airlines, hotels, and other service providers to negotiate contracts and obtain competitive rates
- Maintained accurate records and documentation of travel and protocol-related activities
- Implemented new travel management software, resulting in improved organization and tracking of client bookings.
- Conducted research on industry trends to maintain updated knowledge on best practices in corporate travel management.
Facilities Management
World Food Programme
- Oversaw maintenance, operation, and improvement of facilities, including buildings and equipment
- Conducted regular inspections to ensure compliance with safety, health, and environmental regulations
- Managed facility budgets and financial resources effectively
- Implemented energy conservation and sustainability initiatives
- Developed and implemented waste management and recycling programs
- Supported facilities management team with expertise in mechanical integrity assessments and risk-based inspection methodologies.
- Collaborated with facilities management team to develop strategies for optimizing space utilization and resource allocation.
Events Management
World Food Programme
- Planned and coordinated events, meetings, and workshops, ensuring alignment with WFP's mission and values
- Developed event plans, budgets, and timelines, and managed logistical arrangements
- Managed event-related communications, including invitations, RSVPs, and follow-up messages
- Continuously monitored and evaluated event-related processes and procedures
- Developed integrated event strategies and conducted on-site events management and follow-up after events.
- Handled sensitive information with discretion, maintaining confidentiality in all administrative tasks related to events management.
- Ensured compliance with local regulations regarding food safety, liquor licensing, and other relevant requirements during events management process.
Education
DBA -
IBAS
10.2023 - Current
MBA - undefined
Rome Business School
01.2022 - 12.2022
Bachelor's Degree - Literature
University of Damascus
01.2013 - 12.2013
Skills
analytical skills
organizational skills
budget management
policy creation
procurement
collaboration
communication skills
detail-oriented
accuracy
ability to work in fast-paced environments
multitasking
UN corporate systems
IPSAS
WINGS
ITS
WETRAVEL
ARCHIBUS
Certification
CIPS Level 2, Introductory Certificate in Public Procurement
Timeline
Management Services Officer CST
World Food Programme
11.2024 - Current
DBA -
IBAS
10.2023 - Current
MBA - undefined
Rome Business School
01.2022 - 12.2022
Bachelor's Degree - Literature
University of Damascus
01.2013 - 12.2013
Administration/Procurement
World Food Programme
09.2009 - 10.2024
Budgeting
World Food Programme
Travel Management
World Food Programme
Facilities Management
World Food Programme
Events Management
World Food Programme
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