Microsoft Office
Mohamed Salim
Document Controller
Cairo,Cairo
Summary
Driven Document Controller touting six years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. Adaptable Document Controller offering background in process improvements and document preparation. Dependable professional with exceptional computer talents.
Overview
12
12
years of professional experience
7
7
years of post-secondary education
2
2
Languages
Work History
Document Controller
EHAF Consulting Engineers
Cairo, Cairo
11.2015 - Current
- Working in Project with Contract Value about 2 Billions Egyptian Pound and Project comprises two towers: Residential Apartments Tower and Hotel Tower (basement (Basement Level 2, Basement Level 1 and Lower Ground Floor) and each tower has 23 floors including Ground Floor and there is an Atrium and a connecting bridge between the 2 towers.
- Provided support for document controls and worked with contract documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Complied with safety regulations as outlined in organizational procedures to minimize issues.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Managed technical documentation flow of engineering, project management and construction activities.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Established and managed document distribution matrix and document control register.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Created project control documentation to support needs of important projects.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Worked with internal team members to remedy issues with preemptive solutions.
- Worked with internal staff to process documents and sent for closing.
- Prepared digital files, physical documents and work requests in compliance with company guidelines.
- Built and updated diverse documents, charts, tables and mail merges using various programs.
- Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
- Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
- Utilized to scan and clean up project documents.
- Converted documents from one application to another.
- Gathered, reviewed and input reports each day using software.
Public Accountant
Alamdar & Co. LTD
Dammam, Kingdom of Saudi Arabia
02.2010 - 09.2015
- Handle All Accounting Records And Preparation And Review Restrictions With Accountants And Team Work.
- Review Monthly Cash Vouchers, Journal Entries and Cashing Bonds
- Preparation of Financial Reports for Site.
- Review and Weekly Follow-Up to Special Accounts in Various Sector Departments.
- Periodically audit all files for inclusions and missing documents and Coordinate all multiple-site correspondence and Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.
- Compares and controls suppliers’ invoices and credit notes with all related documents (purchase order/request, delivery notes and “receiving” reports).
- Ensures that purchases are duly authorized and that all documents are signed in approval by concerned officials.
- Ensures that receiving procedures for suppliers are followed and invoices for services rendered are signed by department head concerned and duly approved by management.
- Controls arithmetical accuracy of all invoices received.
- Ensures correct accounts allocation of different expenses are indicated on each invoice.
- Prepares and executes posting to accounts payable subsidiary ledger as required.
- Prepares payment of supplier invoices according to credit terms and based on statement submitted by supplier and presents it to Director of Finance for signature.
- Reconciles statements from suppliers against invoices and solves any discrepancies by contacting supplier and concerned departments .
- Files paid invoices and other documents in orderly manner in such way that other supervisors can easily refer to invoices in his absence.
- Files invoices to be paid in order to facilitate research of documents.
- Managed outsourcing of comptrollers for diverse small business clients while overseeing bookkeeping, payroll, tax, business management, operation management and services
Education
Bachelor of Commerce - Accounting
Faculty of Commerce
Ain Shams 09.2002 - 06.2009
Skills
Data accuracy
Software
Autocad
Timeline
Document Controller
EHAF Consulting Engineers
11.2015 - Current
Public Accountant
Alamdar & Co. LTD
02.2010 - 09.2015
Bachelor of Commerce - Accounting
Faculty of Commerce
09.2002 - 06.2009
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