Naglaa Sakr

· Assisted in the opening of the hotel and coordinating with all departments (such as interviewing process, structuring departments, etc….)

Handling all Administrative tasks for the VP & GM as well as the Hotel Manager including the following:

· Office management and speed typing in Arabic & English, professional using data processing applications and software computer skills.

· Filing of correspondence and documents with high organizational skills for easy retrieval as needed.

· Coordinating and controlling the flow of paperwork throughout the office.

· Ability for wording all subjects (with a high linguistic manner in both Arabic / English languages) for the required correspondences (i.e. letters, faxes and cables). Ensuring that all are formatted with outstanding quality and prepared according to the office management procedures and policies.

· Customer Oriented trying to solve any conflicts and/or disputes that may occur in a timely peaceful manner.

· Responsible for accurate and timely completion of wide variety of Administrative activities and other clerical duties.

· Maintaining appointments and meeting schedules, minor priorities and reschedule activities.

· Initiate, negotiate work action plans and annual reporting to the main achieved business, and what is still on the agenda.

· Handling travel arrangements and itineraries (i.e. placing flight bookings - hotel reservations - car rental etc...).

· Liaising / Handling meeting arrangements (where allocated) and diary management. Also, making necessary contacts with all involved parties (all potential attendees).

· Taking, preparing and distributing minutes of meetings (i.e. recording the main points and following up the work action plans in order to be fully achieved).

· In charge of the Executive Office during the absence of the VPO & GM.

• Support the Regional Vice President by providing a high standard of personal executive level assistance to meet the needs of the Regional Vice President's objectives, including a significant amount of diary management, setting up meetings, hospitality, travel and visa arrangements worldwide.
• Support the Executive Committee members as required with setting up meetings, drafting agendas, taking minutes at meetings, circulating papers.
• Comply with data protection legislation, manage company files and filing (both electronic and hard copy), archiving or disposal of documents when appropriate.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.