Nagwan Salem
Executive Assistant To C-Level Leadership
Cairo,C
Summary
Executive Business Partner (20+ Years) highly skilled in delivering strategic support and operational oversight to C-Suite leadership. Core competencies include advanced global travel coordination, rigorous confidential data handling, and comprehensive calendar and communication filtering for maximum executive efficiency. Background includes critical experience in Human Resources and Office Management
Overview
24
24
years of professional experience
3
3
Languages
Work History
Executive Assistant to CEO, CTO, and CPO
Vectara
San Francisco , CA
10.2023 - Current
- Strategically managed three complex calendars for the CEO, CTO, and CPO, prioritizing appointments and allocating executive time to maximize focus on core business, technology roadmaps, and product strategy.
- Acted as the primary gatekeeper and strategic filter for all incoming communications and meeting requests, escalating critical issues and ensuring executive time was focused on high-value initiatives.
- Prepared and compiled comprehensive briefing materials and data reports for weekly Executive Leadership Team (ELT) and quarterly Board of Directors meetings, ensuring executive readiness for high-stakes decisions.
- Streamlined executive office operations by implementing new digital organizational systems, which improved document retrieval and reduced executive administrative overhead.
- Tracked and drove critical action items and deliverables emerging from ELT and Product Strategy meetings, ensuring accountability and follow-through across the Technology and Product development departments.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed all logistical and onsite support for the CEO during major international events. This included coordinating with event organizers, booking all travel and accommodation, verifying presentation materials, and traveling with the CEO to ensure successful external engagements.
- Facilitated training and onboarding for incoming office staff.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Managed approximately 100 inbound emails per day, ensuring timely responses and accurate follow-up.
Personal Assistant to the CEO.
Taleed Investment & Real Estate Development
Giza, Egypt
01.2014 - 10.2023
- Managed all complex professional and personal affairs for the CEO, acting as the primary organizational hub for the executive office.
- Controlled the CEO's calendar, strategically scheduling meetings and personal time to ensure high efficiency and focus on company priorities.
- Filtered all incoming calls, emails, and requests as the CEO's primary gatekeeper, escalating only critical items for immediate attention.
- Served as the main liaison between the CEO and external partners, investors, senior staff, and family members.
- Arranged all domestic and international travel for the CEO and their family, preparing detailed itineraries and managing complex booking logistics.
- Created briefing documents and presentations for the CEO to use in high-level company and external meetings.
- Handled all sensitive financial and corporate information with absolute confidentiality and discretion.
- Processed all personal and professional expense reports and invoices for the CEO's office, ensuring timely and accurate payments.
- Coordinated all special personal events and private engagements, managing vendors and ensuring smooth execution.
- Resolved immediate conflicts and proactively managed daily operations to ensure the CEO always maintained a clear and productive schedule.
- Processed 50+ emails per day, coordinating responses and escalating issues as needed.
Human Resources Officer.
Taleed Investment & Real Estate Development
Giza, Egypt
12.2009 - 12.2013
- Managed and resolved all employee issues and disputes, ensuring company policies were followed to protect the organization.
- Handled all sensitive personnel data and employee files confidentially, strictly following privacy rules and maintaining compliance.
- Led the hiring process for new staff, from creating job posts to coordinating interviews and managing the onboarding of new hires.
- Wrote, updated, and communicated company handbooks and HR policies, ensuring they were legally compliant and easy for all staff to understand.
- Supported yearly performance reviews and planning, tracking goals and guiding managers through the entire evaluation process.
- Processed payroll and managed employee benefits for the organization, coordinating closely with the Finance department for accuracy and timely payments.
Office Manager
Taleed Investment & Real Estate Development
Giza, Egypt
07.2000 - 11.2009
- Managed the entire office operations budget for supplies, services, and facility maintenance, implementing new processes that achieve 10% in quarterly cost savings.
- Oversaw all vendor contracts and negotiations for key office services, including IT support, catering, and cleaning staff, ensuring optimal pricing and service quality.
- Directed and managed all facility maintenance and physical office functions, ensuring optimal working condition of equipment, utilities, and infrastructure.
- Served as the primary administrative support for [General Manager and VP, handling complex scheduling and professional correspondence.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Managed and coordinated all departmental travel and meeting logistics, including booking large-scale accommodations and organizing internal meeting venues.
- Developed and managed critical office organizational systems for digital and physical filing, significantly improving overall departmental efficiency and retrieval speed.
Translator (Hebrew to Arabic)
El Ahram Newspaper
Cairo , Egypt
07.1999 - 07.2000
- Translated Hebrew news articles into Arabic, ensuring accuracy and cultural relevance.
- Conducted research to provide context for translated materials.
Education
Bachelor of Arts - Hebrew Language & Translation
Ain Shams University
Cairo, EgyptSkills
Calendar & Schedule Management
Websites
Timeline
Executive Assistant to CEO, CTO, and CPO
Vectara
10.2023 - Current
Personal Assistant to the CEO.
Taleed Investment & Real Estate Development
01.2014 - 10.2023
Human Resources Officer.
Taleed Investment & Real Estate Development
12.2009 - 12.2013
Office Manager
Taleed Investment & Real Estate Development
07.2000 - 11.2009
Translator (Hebrew to Arabic)
El Ahram Newspaper
07.1999 - 07.2000
Bachelor of Arts - Hebrew Language & Translation
Ain Shams University