Salma Abdelazim
Cairo,Egypt
Summary
Organised PA with knack for streamlining office operations and enhancing executive productivity. Excel at managing diaries, coordinating travel, and handling confidential information, resulting in smoother workflows and time savings. Known for fostering positive relationships and creating supportive environments for busy executives.
Overview
12
12
years of professional experience
3
3
years of post-secondary education
Work history
PA to Strategy Director
Vodafone Egypt
Cairo
02.2025 - Current
- Developed filing systems, improving document accessibility and security.
- Managed expense reports accurately for budget control purposes.
- Ensured timely responses to emails to enhance communication flow.
- Scheduled appointments with stakeholders, fostering better relationships.
- Facilitated communication between departments with professional liaison skills.
- Maintained confidentiality of sensitive information by implementing strict file management systems.
- Facilitated smooth office operations by maintaining office supplies inventory.
- Assisted in event planning, leading to successful corporate gatherings.
- Coordinated travel arrangements, resulting in smooth business trips.
EMEA PA&Regulatory Affairs Regional Coordinator
Unilever
Cairo
07.2023 - 12.2025
- It is a creative and enthusiastic technical assistant to support Europe, Middle east, and Africa team with administrative and technical tasks. This role will provide pro-active high-level secretarial support, in this busy and demanding environment, a top level of service is always required.
- The PA is self-starter and can interact with senior and international network both inside the business and externally. He/she must be capable of managing his/her own time effectively, manage a high volume of work (much of which is required in short timescales and with high accuracy to meet the Company's high standards of Corporate Governance). Composing communications, scheduling meetings/ events, and creating both regional and global reports. The role will require high-level administrative skills, technical training, and the ability to work with diversified teams and cultures.
- PA Assistant Responsibilities:
- To act as a PA to RA Director EMEA, providing the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.
- To organize an accurate and workable meetings schedule for the director and team, prioritizing and proactively managing competing priorities.
- Diary management – filtering and prioritizing, avoiding clashes, planning meetings ahead.
- Organization and administration of local meetings & visitors, including regular Team meetings – coordinating all logistics i.e. attendees, timings, equipment and rooms.
- Management of external stakeholders - responsible for reception and smooth running of meetings.
- Screening, responding to and redirecting mail, as appropriate.
- Process travel expenses and invoices.
- Travel management – preparation of itineraries, visas, transport, etc.
- Proactively collaborating with PA's within the company.
- Share best practices and Ways of Working.
- Typing up reports for the company manager.
- Scheduling meetings.
- Organizing head of RA travel arrangements.
- Organizing EMEA RA regional meetings and events.
- Providing technical assistance to EMEA leads.
- A regional coordinator:
- To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings.
- Work closely with EMEA 1UL BG leads on data collection for global reports
- Responsible for RA EMEA communications, and RA newsletters.
- Pro-actively tackling issues related to administrative processes to ensure speed and efficiency across EMEA.
- Ownership of JML (Joiners, Movers & Leavers) process for the team.
- Creation and Management of documents database.
- Managing Budget reports across EMEA.
- Managing team events (Regional meetings, team buildings etc...)
Personal Assistant for NALI GM & NALI CFO
Unilever
Cairo
12.2020 - 07.2023
- Calendar Management: Efficiently organize and manage the schedules of the CFO and GM, ensuring optimal use of their time and prioritizing meetings and appointments.
- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, ensuring seamless logistics for business trips.
- Communication Handling: Manage email correspondence, filter and prioritize messages, and draft responses on behalf of the CFO and GM, maintaining a high level of professionalism.
- Meeting Preparation: Prepare comprehensive meeting agendas, gather necessary documents, and coordinate logistics for meetings, ensuring the executives are well-prepared.
- Information Management: Maintain confidential records, files, and databases, ensuring the security and organization of sensitive information.
- Document Drafting: Assist in the creation and proofreading of reports, presentations, and other business documents as required by the CFO and GM.
- Expense Management: Handle expense reports, track receipts, and ensure timely submission for reimbursement.
- Team Liaison: Act as a bridge between the executives and other team members, facilitating effective communication and coordination within the organization.
- Event Coordination: Plan and organize events, both internal and external, under the guidance of the CFO and GM.
- Research and Analysis: Conduct research on various topics as requested by the executives, providing summarized reports to aid decision-making.
Office Manager
Alpha Square Partners "Private Equity"
Cairo
08.2018 - 09.2019
- Maintaining office services by organizing office operations and procedures, preparing payroll, controlling correspondence; designing filing systems, reviewing and approving supply requisitions.
- Keeping management informed by reviewing and analyzing special reports, summarizing information.
- Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and hiring.
- Organizing meetings and managing databases; Booking transportation and accommodation
- Managing office budget; handling office supplies and company events.
Executive Assistant to General Manager
Juhayna Food Industries
Cairo
05.2015 - 10.2018
- Keep daily contact with our regional branches all over Egypt, prepare sales performance charts upon need.
- Maintain household inventory and maintenance schedules.
- Handling incoming and outgoing correspondence, including mail and faxes.
- Organize personal and professional calendars and supplied reminders of upcoming meetings and events.
- Serve as central point of contact for all outside vendors.
- Create weekly and monthly reports and presentations.
- Manage daily office operations and maintenance of equipment
- Assist in preparing KPI's for the operations on a monthly basis.
Customer Advisor
Vodafone UK
Cairo
07.2013 - 11.2013
- Provide accurate and appropriate information in response to customer inquiries.
- Improve customer ratings by 85%
- Build customer loyalty by placing follow-up calls for customers who reported for product issues
Education
Bachelor Degree - Political Science, Economics
Faculty of Economics & Political Science
Cairo 09.2009 - 01.2013
High School - undefined
Dar El Tarbiah Language School
CairoSkills
- Adaptability
- Fast Learner
- Ability to Work in a Team
- Communication
- Event Planning
- Creative Thinking
- Microsoft Office
- Active Listening
Internships
- Quality Control Manager Assistant, Sofitel Cairo ELGezirah Hotel, Cairo
- June 2012 – August 2012
- Devise and establishing a company's quality procedures, standards and specifications.
- Setting standards for quality as well as health and safety.
- Defining quality procedures in conjunction with operating staff.
- Setting up and maintaining controls and documentation procedures.
- Monitoring performance by gathering relevant data and producing statistical reports Making suggestions for changes and improvements and how to implement them using relevant quality tools and making sure managers and other staff understand how to improve the business.
- Admin Assistant at the Graduate Admissions, American University in Cairo, Cairo
- June 2011 – September 2011
- In the Graduate Admission office (summer internship)
- Reviews the application materials to determine request eligibility.
- Follow up with the students if they are accepted or rejected and inform them with all the documents exam scores needed to start the graduate program.
Timeline
PA to Strategy Director
Vodafone Egypt
02.2025 - Current
EMEA PA&Regulatory Affairs Regional Coordinator
Unilever
07.2023 - 12.2025
Personal Assistant for NALI GM & NALI CFO
Unilever
12.2020 - 07.2023
Office Manager
Alpha Square Partners "Private Equity"
08.2018 - 09.2019
Executive Assistant to General Manager
Juhayna Food Industries
05.2015 - 10.2018
Customer Advisor
Vodafone UK
07.2013 - 11.2013
Bachelor Degree - Political Science, Economics
Faculty of Economics & Political Science
09.2009 - 01.2013
High School - undefined
Dar El Tarbiah Language School