Salwa Mohamed Ibrahim
Executive Assistant
Cairo
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
5
5
years of professional experience
2
2
Languages
Work History
Executive Assistant
Smartt Ai
2025.05 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed executive scheduling, meetings, and travel coordination (visa, flights, hotels) using Google Calendar and digital tools.
- Coordinated product registration with Dubai Municipality, including laboratory testing, artwork approval, and MSDS documentation.
- Acted as the main liaison between sales teams, clients, and brands, ensuring smooth communication and issue resolution.
- Followed up on sales reports, client pipelines, and ongoing proposals to support revenue and closure timelines.
- Handled invoice tracking, payment follow-ups, and coordination related to taxes and financial documentation.
- Supported HR operations, including recruitment coordination, payroll monitoring, and team performance tracking.
- Maintained confidential records, contracts, invoices, and meeting minutes with high accuracy and discretion.
- Used AI and smart tools to streamline scheduling, follow-ups, reporting, and administrative workflow
Specialist In Cosmetic Medicine
101 clinic
2024.08 - Current
- Completed a Medical & Beauty Diploma with hands-on clinical training in facial aesthetics.
- Performed non-surgical aesthetic treatments including Botox, dermapen, and advanced facial treatments under clinical protocols.
- Assisted with dermal filler procedures, patient preparation, and post-treatment care.
- Conducted client consultations, skin assessments, and treatment planning based on individual needs.
- Maintained strict hygiene, safety, and medical compliance standards within a clinical environment.
- Supported clinic operations through appointment coordination and patient follow-ups.
Executive Assistant & Administration
Veipex Co
2024.06 - 2025.05
- Managed end-to-end executive scheduling, calendar coordination, and meeting logistics, including internal and external bookings.
- Led recruitment support activities, including job postings, CV screening, interview coordination, and candidate communication.
- Reviewed, organized, and managed business proposals, ensuring accuracy, alignment with company standards, and timely follow-ups.
- Acted as the primary liaison between sales teams and clients, facilitating smooth communication and resolving operational issues.
- Supported daily operations by coordinating cross-functional tasks and ensuring workflow continuity across departments.
- Handled client follow-ups, rescheduling, and issue resolution to maintain strong relationships and service continuity.
- Managed confidential documents, invoices, contracts, and financial records with strict discretion and accuracy.
- Prepared meeting agendas, recorded minutes of meetings, and maintained structured filing and documentation systems.
Executive Assistant
American English Academy
2024.03 - 2024.06
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.
- Helping out with decision making.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant
Edgee Conn.
2020.11 - 2024.02
- Preparing, organising and storing information in paper and digital form.
- Dealing with queries on the phone and by email.
- Greeting visitors at reception.
- Managing diaries, scheduling meetings and booking rooms.
- Helps track, maintain, and schedule samples for testing in the laboratory, as well as project management skills, book keeping skills, and time management skills.
- Administration at Edgee conn., Nasr City
- Oversaw budget planning process in collaboration with administration.
- Updated daily transaction records to assist with payroll and billing administration.
- Established best practices for database administration, ensuring consistency across the team.
- Established standardized procedures for database administration tasks, ensuring consistency across all projects.
Education
High school -
Al-alson International School
High school - undefined
Delta International school
RiyadhCosmetic medicine and laser - undefined
Delware International University
Cairo01.2024
Pharmacy - undefined
Amman Al-Ahlyea
Jordan05.2020
Skills
Attention to Detail
Hard Working
Self-motivation
Interpersonal
Communication Skills
Microsoft Outlook
Active Listening
Critical Thinking
Conflict Resolution
Executive support
Administrative support
Interpersonal Skills
Critical thinking and problem solving
Leadership and Teamwork
Decision Making
Creativity
Leadership Skills
Time Management
Effective Time Management
Microsoft Office Word
Problem Solving
Microsoft PowerPoint
Communication
Teamwork
Ability to Multitask
Adaptability
Microsoft Excel
Microsoft Office
Customer Service
Ability to work in a Team
Fast Learner
Excellent writer and oral communication
Confident and Friendly Manner
Highly Motivated
Determined
Computer Skills
Loyalty
High Standard of Personal
Personal Skills
Ability to analyze and evaluate own data and figure
Familiarity with the planning process as well as development
Good understanding of management techniques and methods
Excellent knowledge of performance appraisal procedures and management principles
Ability to use different programs
Proficiency in the process of communication, persuasion and dealing with job tasks
Preparing, organizing and monitoring various projects within Enterprise
Create achievable and measurable strategies and goals
Coordination of joint activities between projects
Leading and evaluating staff within projects
Develop and monitor deadlines, budgets and activities
Apply change and risk and manage available resources
Taking responsibility for projects and everything that happens to them
Evaluate projects periodically and solve problems
Preparing reports and submitting them to senior management
Interests
Reading
Travelling
Timeline
Executive Assistant
Smartt Ai
2025.05 - Current
Specialist In Cosmetic Medicine
101 clinic
2024.08 - Current
Executive Assistant & Administration
Veipex Co
2024.06 - 2025.05
Executive Assistant
American English Academy
2024.03 - 2024.06
Executive Assistant
Edgee Conn.
2020.11 - 2024.02
High school - undefined
Delta International school
Cosmetic medicine and laser - undefined
Delware International University
Pharmacy - undefined
Amman Al-Ahlyea
High school -
Al-alson International School
Personal Information
- Date of Birth: 23/07/1997
- Nationality: Egyptian